How to Write Stronger EmailsApril 30, 2020

Writing stronger emails makes our days, most notably our professional ones, more efficient and streamlined. And thanks to now the seventh week of a stay-at-home order you’re probably like me and currently writing a lot more emails than normal. So here you are! Some easy-to-implement tips to write stronger emails. Give some of these a try today and see how your emailing process changes!

Time-Related Sentiments

When You Have a Time Constraint to Respect

Instead of: ‘Would it be alright if I leave early?’
Consider: ‘I’ll need to leave at ____ for _____.’

When Your Response Time was Slower Than Desired

Instead of: ‘I’m so sorry for the delay!’ or a white lie
Consider: ‘Thank you for your patience’ or being honest

When You Need to Find a Mutually Beneficial Time

Instead of: ‘What works best for you? When are you free?’
Consider: Giving specific dates and times you’re available

Content-Specific Messages

When You’re Feeling Confident

Instead of: Using ‘I think . . .’ statements and downplaying yourself
Consider: Using ‘I know . . .’ statements and be firm in your delivery

When You’re Hoping For an Update on the Subject

Instead of: Justifying and pleasantries (‘Just checking in!’)
Consider: A direct ask, ‘When will you be sending an update?’

When You Can’t Come Up With Something in Writing

Instead of: Rambling on and wasting everyone’s time
Consider: Requesting a phone call with involved parties

Clarifying Subject and Apologizing in Emails

When Something Goes Wrong Because of Your Kids

Instead of: Blaming your kids in a long-winded apology
Consider: A simple admit you underestimated of your time

When Someone Else Catches Your Error

Instead of: Expressing embarrassment or laziness
Consider: Thanking the person for the great catch

When You’re Hoping Everyone’s on the Same Page

Instead of: ‘Does this make sense or is it confusing?’
Consider: ‘Let me know if you have questions.’

Positively Framing Basic Email Phrases

When a Response Isn’t Time-Sensitive

Instead of: ‘No rush.’
Consider: ‘Take your time.’

When You’re Responding to Gratitude

Instead of: ‘No worries.’
Consider: ‘Happy to help!’

When You’re Responding to an Apology

Instead of: ‘Don’t worry about it.’
Consider: ‘We’re in this together.’

What would you add to the list? What is your favorite approach to emailing? Join me below! Xo



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